Policies & Procedures

Flowchart of the Operating Expenditure Cycle - as defined by the OC Board of Commissioners and the OC Department of Management & Budget.

1100: Adoption of Purchasing Division Policies and Procedures Manual

1100.1: Purchasing Unit Policies and Procedures Manual - Responsibility to Maintain

1100.2: Uniform Commercial Code

1200: Compliance with Purchasing Division Policies and Procedures Manual

1200.1: Reporting Purchasing Unit Policy and Procedure Departures

1200.2: Professional Development

2100: Purchasing Authority

2100.2: Buyer Assignments

2200: Conflict of Interest

2200.1: Conflict of Interest: Board of Commissioners

2200.2: Professional Service Contracts with Former County Employees

2200.3: Vendor/County Employee Relationships

2200.4: Contracts with County Employees

2300: Bidding Procedures

2300.1: Bidding Procedures: This page intentionally left blank

2300.2: Bidding Procedures: Establishing and Maintaining a Master Vendor Bid File

2300.3: Bidding Procedures: Specification Requirements and the Preparation of Formal Specifications

2300.4: Insurance Requirements

2300.5: Architect/Engineer Service - Proposed and Adopted Procedure for Selection of

2300.6: Bid Bonds

2300.7: Performance Bonds

2300.8: Payment Bonds

2300.9: Warranty Bonds

2300.10: Requisition Process: Procurement of Materials and Supplies Over $1500.00

2300.11: Bidding Procedures: Establishing and Conducting a Competitive Bid Process

2300.12: Qualifications Based Selection Procedure

2300.13: Submission of and Receiving of Bids

2300.14: Bidding Procedures: Establishing a Uniform Bid Opening Process (Capital Projects)

2300.15: Bidding Procedures: Establishing a Uniform Bid Opening Process (Non-Capital Projects)

2300.16: Bid Evaluation and Tabulation Procedure

Request for Proposal (RFP) Evaluation Team Handbook

2300.17: Audit Trail

2300.18: Bid Price Guarantee

2300.19: Confidentiality

2300.20: Freight Costs

2300.21: Vendor Bid Protest

2300.22: Cancellation of Solicitation and Rejection of Bids or Proposals

2400: Contracts - General

2400.1: Made in the USA

2400.2: Policy for Contractual Obligations - Notification to Corporation Counsel

2400.3: Procurement of Materials and Supplies

2400.4: Execution of Contracts for County Services and Materials

2400.5: Contract Language

2400.6: Duration of Contracts

2400.7: Contract Administration

2400.8: Ordering - Procurement Documents

2400.9: Receiving

2400.10: Vendor Performance

2500: Contracts - Specific

2500.1: Professional Services Contracts

2500.2: Maintenance Contract Guidelines

2500.3: Contracting with Individuals

2500.4: Purchasing Cards (P-Cards) - Authorization to Purchase Goods Using Purchasing Cards

2600: Special Considerations

2600.1: "Emergency" Acquisitions

2600.2: Procuring Goods and Services Utilizing Grant Funding

2600.3: Federal Grant Assistance Procurement Standards - Attachment - "O"

2600.5: Furniture Procurement

2600.6: Vending Machines

Section 3000: Other

3000.1: Contact with the Media

3000.2: Copier Fund - Policy and Procedure for Establishment and Implementation

3000.3: Disposal of County Assets

3000.4: Freedom of Information Act (FOIA) - Policy Setting Fees and Procedures

3000.5: Procedure for Purchasing Computer Hardware and Software

3000.6: Sales Tax Exemption

3000.7: Solid Waste - Policy to Promote Recycling

3000.8: Vehicle Purchasing Policy

3000.9: Motor Pool Purchases - Procedure for Receipt and Distribution

3000.10: Departmentally Owned Vehicles

3000.11: Intergovernmental Procurement Relationships